“A vibrant student community, striving to excel in their chosen areas and in various co-curricular activities. For many of them, college campus is a home away from home”
Every year we receive thousands of applications for admissions into our UG programmes and several hundreds for PG programmes. Places are offered strictly on the basis of merit and reservation as per existing rules. Our student community has members from all strata of society. Their mentors are keen in grooming and guiding them in the best possible way. Apart from high academic standards maintained by the college in imparting teaching, learning and evaluation, our students also have opportunities for extra curricular activities of various sorts, including service learning. Altogether our students have the opportunity to have an enriched holistic learning experience, which is reflected in our results and placements. In the process, they cultivate healthy friendships with fellow students and their teachers as well as the community, which last for years to come.
The college functions as a community and it is expected of each member of the community that he/she respect the rights of others as individuals and should provide space for them to grow in knowledge and attain selfhood. It is to be said that rights entail responsibilities. The following set of rules is based on the fundamental tenet that each individual has a responsibility to respect the rights of the other and is expected to conduct himself/herself with self-discipline and dignity.
Application for Vehicle Entry Inside the Campus is now open. The students who wish to bring vehicle inside the campus are advised to fill the application form along with copies of R.C. Book, Valid Insurance and Driving License to Student Development Officer.
Click Here to download application form for Vehicle Entry Inside the Campus for Students
Click Here to download application form for Vehicle Entry Inside the Campus for Staffs
College Rules
The college functions as a community and it is expected of each member of the community that he/she respects the rights of the others as individuals and should provide space for them to grow in knowledge and attain personal development and fulfillment after the mature measure of Jesus Christ (Eph 4:13). Rights entail responsibilities. The following set of rules is based on the fundamental tenet that each individual has a responsibility to respect the rights of the other and is expected to conduct himself/herself with self-discipline and dignity.
Information and notification
All notifications regarding admissions, interviews, fee payment, holidays, working days, scholarship and other applications, exam/re-exam schedule, placements, competitions, and all other matters affecting the students shall be notified on the college website.
An added facility is that of publishing notifications on the notice boards.
The students are bound to regularly browse the website and watch out for announcements both on the website and college notice boards. The deadlines are to be adhered to strictly. Excuses of not having seen or known the notification shall not be entertained. In case of any emergency leading to non-adherence to the deadlines, if it is duly informed before the deadline, possible consideration shall be shown.
Office Hours
The office shall function from 9.30 am to 4.30 pm with a lunch break from 12 to 12.30 pm.
Applications for various certificates/services for non-students can be submitted from 10 am to 12 noon.
Such certificates shall be issued between 10 am and 12 noon and from 2 pm to 3 pm only.
All money transactions in the office shall be wound up by 2 pm.
Attestation by Principal’s office: 9 am to 9.25 am; 1 pm to 1.25 pm, 3.30 to 4 pm. (Each of the documents to be attested have to be brought ready after verification by the respective class teacher or HoD after matching with the originals).
Meeting with Principal for students – Monday to Friday – 3.30 to 4.30 pm -if Principal is available in the office. (All other times, with prior appointment only).
For staff and parents – Monday to Friday 11 am to 12 noon. (All other times, with prior appointment only).
Rules regarding the access to the campus & use of campus facilities
Sacred Heart College campus is a place where students and staff of the college come to work together towards attaining the set objectives of higher education within the framework of the vision, mission and set goals of Sacred Heart college. In a nutshell, it is meant to provide an environment that facilitates holistic development, enables the students to play a vital role in the nation building process, disseminates knowledge beyond the academia and helps the members to collectively seek wisdom with a righteous heart.
The final authority regarding granting access to the campus rests with the Principal. The college management has the following policy regarding access to the campus and its facilities: For access to the campus, the students and staff are required to have ID card provided by the college authorities. As a norm, it should be worn visibly while on the campus. Access may be denied if the id card is not produced on demand. The students and staff members on the rolls at a given time, have access to the campus from 8.30 am to 4.30 pm. The students may access the library facilities from 8 am to 8 pm. (The extended time is a privilege offered, and continuation of the extend time will be reviewed every year based on the utility and disciplinary matters involved). For the purposes of maintaining physical fitness, the college (lake view) grounds may be used by the students from 6 am to 8.30 am in the morning and from 4 pm to 6.30 pm in the evening without hindering regular practices of college team or others permitted by the college management.
The students, when permitted, may use the grounds to spend their free time, without losing the decorum of the campus from 12.30 pm till 5 pm. Students shall not be found in the lake-view grounds, while their classroom or lab sessions are on. Any meeting or celebration on the campus shall be with the permission of the college authorities. Unauthorized meetings or unauthorized celebrations of any sort are not permitted in the grounds or anywhere on the campus. After the first two hours of forenoon, the students may spend their free hours in the lakeview ground area or the library or the Platinum Piazza without creating disturbance to classes and abiding by the rules and general decorum of the campus. On holidays, and after working hours, access to class rooms or the college campus requires permission from college authorities – College office/Bursar/Principal. No furniture of the college may be shifted from one place to another without the permission of the college authorities. Any stay after the regular access hours should be with due permission from the college authorities, with due recommendation and under supervision of the staff concerned.
Identity Card
Students should wear the identification cards provided by the college. Any services of the college will be provided only on production of proper identity card visibly on them while they are in the college. If a student leaves the college during class hours he/she should register their passage using the same at the security post. If I-Card is lost, the student should report the same immediately to the college office, and get a duplicate without delay paying the fees due for a duplicate card.
Political Activities
All students of this college are hereby informed that all sorts of political activities, and other activities of students’ organizations supported by political parties are banned in this college campus. Students shall not participate or take part in any such activities, meetings or demonstrations organized or supported by any organization supported by political parties within the campus. Disrupting the classes, or interfering with the peaceful functioning of the college will be treated as breach of college discipline. Materials carrying logo of political outfits, including students political organisations shall not be brought within or used on the campus.
Ragging
According to the Prohibition of Ragging Act, Kerala, 1998, Section 3, the Principal is bound, whenever any student or a teacher of an educational Institution/Hostel or the parent or guardian of the students, as the case may be, complains in writing about ragging either inside or outside their institution, to take prompt action (by reporting to the police) in accordance with the said Act, in order to nip in the bud the deleterious consequences of ragging, both physical and mental, on the victims.
Dress Code
- Students should dress in a manner that is appropriate for an academic environment. It should be modest and decent.
- Lungies, Colour dhoti (unless due to religious reasons for a specific duration), shorts, 3/4ths, Bermudas, low waist and lacerated/torn pants, revealing and skin-tight costumes, round neck T-shirts, sleeveless or deep cut T shirts or tops, short tops/ Crop tops, skirts or dresses above the knees are not entertained in the campus.
- Wearing of caps while in the classrooms is not allowed.
- Students shall not tuck up their dhoti while they are in the college campus.
- Veil, if used shall not cover the face.
- Whenever a uniform dress code is proposed, all the students should abide by it.
Use of Mobile Phones & Cameras on Campus
Use of mobile phone and camera is not allowed on the campus as per Kerala State Government Regulations. Students can use the pay phones installed in the campus. As a norm, bag check is not done in this regard. Students, if in possession of a mobile phone, should ensure that their phones are in switched off mode, while being on the campus. If a student has an emergency, s/he may seek permission and use a mobile phone within the staff room or an office. If a student is found using mobile phone on the campus, the phone has to be surrendered to the college office, with due acknowledgement of the error and apology, and for one time it may be given back, after the semester Examinations concerned. For one time, an exception could be made and the phone may be given back, on the written request of the parent/guardian and the approval of the department, with a penalty of Rs. 500.00. (The penalty amount shall be used for student welfare activities)
In the event of a repetition, the matter will be recorded and the phone will not be given back, until his/her study programme is over.
Vehicular Traffic on the Campus
No vehicle is allowed to play through the campus between 9.30 am. and 4.30 pm. On working days, entry and exit of vehicles are allowed only through the southern gate of the college. Vehicles are expected to be parked only in the space provided for the purpose. Parking on the campus is at the owner’s risk. Students are encouraged to use public transport or non-motorised vehicles (bicycles). However, considering the limited parking space, students except those of first year UG programme are permitted to bring two wheelers. Helmet, Noise related norms and other traffic regulations have to be strictly adhered to. Entry of student vehicles during the working hours is not permitted.
All students bringing vehicles to campus need to obtain a prior permission for the same and obtain an access card for the same. Only two wheelers of a maximum of 500 CC shall be permitted on the campus. Exit of student vehicles during the working hours can be done only with permission of authorities concerned. Violation of norms shall lead to disciplinary action including that of deprival of the permission to bring vehicles to the campus. Any parking violation within on the public road adjacent to college campus shall be treated as a breach of discipline. A day in a week is dedicated as BUS DAY or NO VEHICLES day and maximum encouragement is given to people who travel by public transport or bicycle.
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Rules regarding Two Wheeler Permit on the Campus for Students
As per the orders of the Government of Kerala, student vehicles are not permitted on the campus. However, a facility is being provided for the students for their convenience, under the following rules.
- I DC students will not have 2 wheeler access to the campus.
- For second year students, a full pass is required for having the privilege of two wheeler access to the campus.
- There will only be limited slots available to all students, which will be allotted on a first come first served basis or on a lot basis if the number of applicants exceeds the available number of slots.
- Dates of application for the parking slots will be advertised during the start of each year.
- Vehicles must be parked only in allotted slots.
- Student Two wheelers not exceeding 350 CC only will be permitted inside the campus.
- All motor rules which are enforced by the road transport authority will be applicable inside campus.
- Vehicle speeds are limited to 15 Km/hr inside campus.
- Vehicle has to enter the campus before the second bell and may be taken out only during the lunch break or when the class is dispersed.
- During the working hours vehicles shall not be permitted inside the campus.
- An amount of Rs. 500 will be collected towards caution deposit, which will be refunded at the end of the year.
- Only one RFID tag will be issued per student, upon payment of Rs.150.
- Duplicate tag will only be issued in exceptional circumstances on payment of Rs. 300.
- Vehicular parking shall be on their own care and risk. The college authorities shall not be responsible for damage or loss, if any, sustained to the vehicle parked on the campus.
- Any instructions in this context issued by the college from time to time are also applicable.
- Any violation of these rules will lead to cancellation of parking permit.
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General Discipline
In accordance with the local culture and tradition and the policy of the management, the following guidelines are given to the students regarding how they should conduct themselves in the college campus. Students of the college shall co-operate with the college authorities and staff to ensure an atmosphere conducive to the academic activities and the overall development of the community and for the maintenance of discipline on the campus. Violation of these guidelines will be treated as indiscipline leading to penal action.
- Respectful behaviour towards the staff at all times is expected of every student of the college.
- Classes will be conducted from 9.30 am. to 4.30 pm. Students should on no account arrive late for the class.
- At the stroke of the third bell, all members of the campus should stand up
in silence for the morning prayer, wherever they be on the campus. - No student shall enter a classroom other than his/her own without the permission from the principal or members of the staff, whether it is before, during or after the working hour.
- Students shall use the college properties with care and keep the building and furniture clean.
- No student is allowed to collect money from their colleagues either by request or by compulsion; or buy and sell any article on the college campus except with specific permission of the Principal.
- The loss or damage caused to the college articles will have to be made good by the student(s) concerned by paying for the repair of the damage and penalty prescribed by the college authorities.
- Damages to common college property is assessed annually and is deducted from the caution deposit.
- Students should obtain permission from the college authorities to stay back after 5 p.m. or to use college facilities on holidays.
- Dress Code: The campus is meant to be a centre of higher learning and the dressing should be such that it is conducive for a learning atmosphere, and not distractive. Dress shall be such that it always reveals the face fully, covers the body in such a way that it does not show forth bare arms, above elbow and shall reach below the knees.
- Promotion of Khadi: The College encourages the staff and students to use Khadi in tune with the policy of the state government, and as a symbol of our commitment to nature and national values. Wednesday is a day set apart for the same and all are encouraged to wear Khadi cloth on that day.
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Disciplinary Action
In the interest of serving the goals of the institution and maintaining its good name, the Principal is entitled to refuse admission to an applicant / to suspend/ dismiss or take any other punitive action on any student for misconduct. The purpose of disciplinary action is to ensure a conducive environment ‘for seeking wisdom with a righteous heart’ and to grow into an enlightened society. The focus shall be on creating this, and correcting behaviour and trends that cause impediment to this.
- Respectful behaviour towards the staff at all times is expected of every student of the college.
- Classes will be conducted from 9.30 am. to 4.30 pm. Students should on no account arrive late for the class.
- At the stroke of the third bell, all members of the campus should stand up
in silence for the morning prayer, wherever they be on the campus. - No student shall enter a classroom other than his/her own without the permission from the principal or members of the staff, whether it is before, during or after the working hour.
- Students shall use the college properties with care and keep the building and furniture clean.
- No student is allowed to collect money from their colleagues either by request or by compulsion; or buy and sell any article on the college campus except with specific permission of the Principal.
- The loss or damage caused to the college articles will have to be made good by the student(s) concerned by paying for the repair of the damage and penalty prescribed by the college authorities.
- Damages to common college property is assessed annually and is deducted from the caution deposit.
- Students should obtain permission from the college authorities to stay back after 5 p.m. or to use college facilities on holidays.
- Dress Code: The campus is meant to be a centre of higher learning and the dressing should be such that it is conducive for a learning atmosphere, and not distractive. Dress shall be such that it always reveals the face fully, covers the body in such a way that it does not show forth bare arms, above elbow and shall reach below the knees.
- Promotion of Khadi: The College encourages the staff and students to use Khadi in tune with the policy of the state government, and as a symbol of our commitment to nature and national values. Wednesday is a day set apart for the same and all are encouraged to wear Khadi cloth on that day.
- .Not having ID proper visibly on the person while being on campus.
- Disrespectful behaviour toward the staff.
- Staying away from classes without sufficient reason.
- Inciting/coercing students to strike classes and participate in strike in the college.
- Loitering on the verandas during class hours and creating disturbance to the classes in progress. (During free hours the students are expected to make use of the library or go to the retiring rooms or the grounds)
- Disorderly behaviour in class.
- Disorderly dressing and violating college dress code.
- Violation of the rules regarding the use of mobile phone or camera on the
campus. - Violation of rules regarding the use of motor vehicles on the campus.
- Organizing tours without the permission of the principal.
- Organizing meetings in the college or displaying notices on the college notice
board or walls without the permission of the principal. - Bringing outsiders into the college campus, without the permission of college authority.
- Distributing leaflets, handbills or other printed materials and displaying banners and posters inside the campus.
- Graffiti of all kinds.
- Smoking, consumption of alcoholic beverages and use of narcotic drugs (Criminal proceedings will be initiated against those found under the influence of alcohol or narcotic drugs on the campus).
- Vandalism and destruction of college property will be severely dealt with and material loss will be fully recovered with a fine.
- All expressions or activities which are immoral, antisocial, communal and anti-national.
- The Principal is the final authority on matters of discipline.
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Payment of Fees
- Fees are to be paid in as lump sum for a year within the first week of the beginning of the academic session. However, permission may be obtained
from the principal to pay the fees in two equal installments. Special fees will be collected along with the first installment itself. - If a student fails to pay the fee by the due date, he/she shall be eligible for a grace period of 10 days provided he/she pays the prescribed fine of Rs.5/- along with the fee. In case the 10th day is a holiday, the next working day will be considered as the 10th day. The last opportunity to pay the fees would be the 11th day after the due date with additional fine prescribed.
- If a student fails to pay the fees even at the last opportunity given, his/her name will be removed from the rolls, thereby losing the benefit of attendance thenceforth. The defaulters could seek readmission by applying for special permission from the Principal. On getting the required permission, the student will have to pay all arrears with fine as well as the readmission fee of Rs.50/-. In case of readmission, the benefit of attendance shall be granted only from the date of readmission.
- If a student studying in degree or postgraduate course leaves the college with T.C. and is admitted in another similar college, he/she would be given a fee remittance certificate.
- If a student admitted to a programme leaves after the last date of the closure of admission, no fee shall be reimbursed. (For Self-Financing Programmes, the students who leave a programme mid-course will have to pay the fees for the entire programme, as filling the empty seat would be impossible)
- Absence, with or without leave sanction from the college, shall not be an excuse for non-payment of fees on time.
- No part – payment will be accepted, unless it is specifically approved by the principal.
- Every student has to pay the prescribed fee for the whole term during any part of which his/her name is on the rolls of the college.
- In the case of students admitted late after the commencement of the academic year, the fees for the preceding months, if any, will be collected at the time of admission.
- Students belonging to Scheduled Castes, Scheduled Tribes and fishermen are eligible for full fee concession and stipend on admission in merit quota. They will have to produce a certificate of nativity and community (only if these are not specified in their S.S.L.C. Book) from a revenue officer not below the rank of a Tahasildar.
- Students from low income families will get the concession as per rules.
- Students should keep the fee receipts and should produce the same, whenever required by the authorities.
- Term fees will be accepted only on days assigned for each class.
- Mistakes, if any, in the receipts issued for payments made, should be pointed out before leaving the counter and should get the same corrected on the spot.
- Caution deposit will be refunded after deducting dues, if any, on completion of the course of study, or when the student leaves the college with T.C.
- It shall be the responsibility of the student to claim the refund of his/her caution deposit.
- All cash transactions will be closed in the office at 2 p.m.
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Attendance and Leave
- The working days are divided into two sessions: the forenoon session of three hours and the afternoon session of two hours.
- Attendance will be marked at the beginning of each period and late arrival shall be treated as absent.
- All students should be seated in the class before the teacher enters the class room, nor should any student leave the class room without the permission of the teacher concerned.
- . Late comers may be given or refused attendance for the period. This is at the discretion of the teacher concerned.
- Those students going for sports, games and official purposes etc, should apply for the prior permission of the Principal in the prescribed form, countersigned by the Head, in order to be eligible for duty leave. Noncompliance will be considered as absence from class.
- All working days, irrespective of the number of working periods, shall be considered full working days.
- No student shall absent himself/herself from class without sanction for leave. Application for leave of absence should be made to the Principal, in the prescribed form not later than the date of return to the college after the absence.
- . Every application for leave shall be countersigned by the parent or guardian, as the case may be and by the class teacher. An incomplete application will be rejected.
- Application for leave on medical grounds should be supported by medical certificate on the first day of joining back.
- A student absenting himself/herself without leave for more than ten consecutive working days will have his/her name removed from the roll, and may be readmitted only on payment of the re-admission fee.
- Absence without permission from any terminal/class examination or practical work, or failure to complete the internal assessment tasks before the deadline, will be considered serious breach of disciplines.
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Issue of Certificates
- A student who has paid all dues to the College is entitled to a Transfer Certificate (TC). This has to be secured within four weeks of the completion of the programme without additional fees. Requests made later than the prescribed time shall be entertained with an additional fee prescribed from time to time.
- . A student, past or present, desiring to obtain a certificate (Transfer, Course & Conduct, Age, Marks, Identification, Reference etc.) shall apply to the Principal in writing stating the years of study and the class number, and get the same verified by college office/department.
- T.C. will be issued only against the surrender of identity card.
- Application for T.C. or C.C. received after the fifteenth working day of the following academic year after the completion of the programme should be accompanied by an additional fee prescribed.
- A certificate, in normal course, will require 48 hours after the application fee is paid.
- Certificates may be issued on emergency basis (four to six hours) with a special fee charged for the same. This may be permitted during other hours, however, limited to 10 nos. per day.
- No certificate will be sent by post unless the entire transmission charge is prepaid.
- In case a student is expelled from the college for serious misconduct or repeated misbehaviour, his/her T.C. will be sent to the Registrar of the University and the matter will be reported to his/her parent or guardian.
- Transcript and Reference Letters shall be issued against the payment of prescribed fees. Issue of transcript will require normally a two week period.
- Conduct Certificate is issued on the basis of an over-all evaluation by the teachers concerned. Duplicate of conduct certificate shall be issued only on production of the original or copy of the conduct certificate issued.
- Certificates shall be received in person by the applicant or shall be sent to the applicant’s address by registered post after fulfilling all requirements of authorization and fees
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Grievance Redressal Cell
The mechanism for the redressal of students’ grievances is functioning in the college.
Non – Academic matters:
If the student has any grievance on non-academic issues, s/he may approach the department Head or the Teacher in-charge (of extracurricular activities like sports or cultural programmes) or the Dean of Student Services. If it doesn’t get resolved there, the matter may be reported to the Principal who refers it to the grievance redressal cell, constituted as follows:
- Vice Principal
- Senior-most Faculty Member
- Dean – Student Services
- A female faculty member
- Faculty-in-charge or Department Head concerned.
The cell looks into the grievance and the makes its recommendations to the Principal.
Academic matters:
In order to address the grievance of students regarding academic matters, a three-level Grievance Redressal mechanism is envisaged. A student can approach the upper level only if grievance is not addressed at the lower level.
- At the level of the concerned course teacher.
- At the level of a department committee consisting of the Head of the Department, a coordinator of internal assessment for each programme nominated by the HoD and the course teacher concerned.
- A committee with the Principal as Chairman, Dean of the concerned Faculty, HOD of the concerned department and one member of the Academic council nominated by the principal every year as members.